House files for Residential Building Managers

The information was translated using the ChatGPT service.

The building manager gains access to the house files in the Building Information System (BIS) only if they are registered in the Register of Residential Building Manager and have submitted information about the buildings they manage. Information about registration is available in the BIS Registers section.
According to Article 8, Section 3 of the Law on Administration of Residential Houses, the house files includes the following information and documents:

• Residential building management contract,
• Decisions made by apartment owners and issued authorizations,
• Documents related to management work (budgets, management plans, income and expense reports, accumulated funds, etc.),
• Inspection reports on buildings, territory, and engineering networks,
• General meter readings of the house,
• Boundary plans,
• Other documents as deemed necessary by the house owner or files administrator.

The manager can transfer house files documents and data using an online data transfer solution (Manager API). To connect to the Manager Interface, the manager must send a request to parvaldieki@bvkb.gov.lv, including:

• Manager’s registration number (UR number),
• IP addresses for the connection,
• Contact person’s email and phone number.

In the BIS, the building manager can:

• Create a power of attorney for an apartment owner,
• Register the contact information of an apartment owner,
• Create a survey,
• Organize a general meeting,
• Review and respond to apartment owners' requests,
• Register visual inspection data,
• Register general meter readings,
• Indicate financial data related to building management.